These Rules and Conditions are applicable only to the ‘Moonlight Colourthon’ (the ‘event’) to be held on Saturday 5th July, 2008 (05/07/08). The organisers of the event are Southend-on-Sea Round Table 106 (the ‘organisers’). Entry to the event is by submission of our completed Registration Form and acceptance of the Rules and Conditions herein. A successful application is for the named walker only.
The ‘Moonlight Colourthon’ is restricted to entrants aged 16 or over at midnight on the 4th July, 2008. The closing date for admission to the ‘Moonlight Colourthon’ is 31st May, 2008 or when the event is considered to be full by the organisers.
The Southend ‘Moonlight Colourthon’ is an approximate half marathon walk (13.1 miles) through and around Southend-on-Sea following a pre-determined route. The organisers retain the right to alter/divert the route where it is deemed applicable or necessary due to unforeseen circumstances. The organisers will take all reasonable steps to sign the route but walkers should be aware that they are walking on the public highways and should keep to the footpaths and exercise due care and attention at all times. The responsibility of the public highway rests with the Local Authority.
Walkers should arrive at the park at least 45 minutes ahead of their event start time.
The organisers retain the right to refuse entry to the park and or events should they see fit to do so.
With the exception of guide dogs, no animals are allowed to participate in the events.
The event is a walking challenge and, with the exception of manually propelled wheelchairs, walkers are not permitted to run or ride the route.
Walkers should be sure they are medically fit to enter the event and if in any doubt should consult their medical practitioner. The organisers accept no responsibility for a walker’s medical condition or ability to complete the event. Walkers are required to disclose on the Registration Form any disability or condition they feel the organisers should be made aware of.
Walkers are required to complete the I.C.E. (In case of emergency) details on the reverse of their entry number and ensure that their number is clearly visible whist participating in the event.
Under no circumstances will walkers be allowed to enter the event under the influence of alcohol.
On completion of either event walkers will be presented with a Moonlight Colourthon Medal which will serve as proof of completion of your challenge.
Walkers using the designated parking areas do so at their own risk and no liability will be accepted by the organisers and/or their sponsors for any damage caused or incident in or around these parking areas. For your own protection walkers should ensure that their vehicles and securely locked and that no valuable items are left on view.
In the unlikely instance that an event is unavoidably cancelled and the organisers are not able to reschedule, your entry will be transferred to the following year. Refunds will not be offered or given except in exceptional circumstances as determined by the event organisers whose decision will be final.
All sponsorship proceeds should be passed in their entirety to the walker’s nominated charity. Walkers are not permitted to use sponsorship proceeds to offset any expenses incurred. Walkers are required to notify the organisers (quoting their registration number) of the total amount raised or pledged either at the event, by:- e-mail: jh@moonlightcolourthon.co.uk or, by post to:
PO. Box 5819, Southend-on-Sea, SS1 9EP.
The organisers accept no liability or responsibility whatsoever for the collection of sponsorship money or pledges. The responsibility for the collection and payment of all proceeds is between the walker and their nominated charity.
The organisers and event sponsors accept no liability for lost or damaged articles.
Please note: In this document reference to the ‘organisers’ refers to ‘Southend Round Table 106’ a Registered Charity No.1052897. Reference to the ‘event’ refers to the ‘Moonlight Colourthon’. Information may be retained by Southend Round Table 106 or its associates to inform you about or promote future events organised by us. Some of the information disclosed to us and processed by the organisers will be sensitive personal data (as defined by ‘the Act’). By signing the Registration Form you hereby give to the organisers your explicit consent to process your sensitive personal data, including photographic material, for the purposes outlined above.
Data Protection Act
Southend Round Table 106 and its associates will maintain records of walker's personal data for the purpose of organising and administrating these events. Processing of the data may be undertaken by Southend Round Table 106 via its own officials and contracted agents. Your information may also be passed to the charity that you have nominated to walk on behalf of. By signing the Registration Form you confirm to have read the purposes for which your personal data will be held and used by Southend Round Table 106 and you understand and agree to them. Entry to our events is on acceptance of these Rules and Conditions.
The Southend 'Moonlight Colourthon' is a fundraising event organised by Southend Round Table 106. The event is run on a totally voluntary basis by its members.
