Frequently Asked Questions |
Q: When is the Moonlight Colourthon?
A: The Moonlight Colourthon event will take place on Saturday, 5 July 2008.
Q: When will the event be launched?
A: We will launch the event on the 8th January 2008. This will be done via the local media and through our network of schools and retail outlets that have agreed to support our event.
Q: What is the Southend Moonlight Colourthon?
A: This is our main event. It is, in a nutshell, a half marathon walk set against the backdrop of Southend by night. Walkers will leave Chalkwell Park at 8pm wearing an array of bright and colourful clothing, and will walk a 13+ mile course around the Southend area. Due to health and safety issues, this event is for adults only (defined as over 16 years old).
Q: How safe is the event?
A: We organise one of the largest annual public events in the Southend calendar – The Big Beach Bang Firework Spectacular. Our safety record is second to none, although, in the event that something does happen, Round Table nationally holds a public liability insurance policy, full details of which have been lodged with the Local Authority.
For this event, as we do for all our other events, we have been and will continue to work closely with the Local Authority, Police and other relevant bodies to ensure that we are as safe as we can be. We are also working closely with organisations such as Ladies Circle and 41 Club to secure their assistance with the stewarding of this event. As you will appreciate, 13 miles is a large area to cover.
Q: How do we register for the events?
A: You can pick up an information leaflet and registration document from many retail outlets, schools and sports/social clubs or by downloading a form from this website. Once you have completed the form return it to us with your fee and we'll do the rest.
Cheque's for registration and merchandise should be made payable to:-
'Southend Round Table 106' and posted to PO. Box 5819, Southend on Sea, SS1 9EP.
Q: What does the £10 entrance fee cover?
A: This amount will cover all costs associated with setting up the infrastructure of this event, including the provision of some official merchandise (t-shirt, wrist band, medal, etc.) for each walker. We hope along the way to attract corporate sponsorship and sell additional merchandise to also offset some of these costs.
Q: How will charities collect the money raised on their behalf?
A: Southend Round Table is organising this event along similar lines to the London Marathon. We are organising the infrastructure only and will only collect entrance fees to meet these costs. The collection of any funds (sponsorship money) generated by each walker is the responsibility of the charity to collect from the walker and bank themselves. As mentioned above, following the event each charity will be issued with a list of the entrants that have walked on their behalf together with their contact details and the amount pledged (if available).
Is Southend Round Table a profit making organisation?
Southend Round Table is
NOT a profit making organisation. The event is wholly organised by the members of Southend Round Table on a totally voluntary basis. So, as stated in our application form, any surplus funds from the entrance fees this year will be donated to ‘Southend PHAB’ (a registered charity). In the event that the total entrance fees do not cover our costs, Southend Round Table will cover the loss by way of a donation to the event on the basis that it will enable other charities to raise funds.
Q: I've returned my application – what next?
A: On receipt of a properly completed application form, within 28 days we will send you your walker pack including your official sponsorship form (n.b. this form and any subsequent forms
must be brought to the registration desk on the day of the event), advice from our official fitness partners ‘David Lloyd Leisure’, plus other materials and an exclusive ‘Colourthon’ wrist band.
Q: What happens if you receive an application with no charity indicated?
A: For this year’s event, we have agreed that ‘Southend PHAB’ will be allocated any walkers who submit such an application.
Q: So, when do walkers get their t-shirt?
A: Walkers will receive their t-shirt and registration number around the last week in June. Please do not chase us before then.
Q: Why are you only allowing registered charities to have walkers walk for them?
A: As organisers we understand that it is impossible to totally protect ourselves from the risk of any fraud being committed by a body or group, using our event as part of their deception. It would be unrealistic for us to vet each and every beneficiary so by permitting registered charities only, we hope that the accreditation of being registered will reduce any such risk.
Q: We would like to feature your event in one of our internal newsletters / website – do you have any artwork we can use?
A: Additional media is available on request; this includes electronic versions of our logo etc. If you can supply us with your electronic logo we will endeavor to include it within our website with a direct link to your charity website, if applicable. Artwork should be e-mailed to (
jh@moonlightcolourthon.co.uk) together with your charity’s details and the full address of the website to be linked to.
Q: Is there a closing date for entries into this event?
A: As at the time of writing, the closing date for all entries to the event will be the 31st May, 2008 or, when the organisers consider the event to be full.
Q: Who is supporting this event?
A: As at the time of writing, we have received sponsorship and support from many key individuals and companies. Our members are in the process of speaking to businesses of all sizes to try and secure even more sponsorship. If you know of anyone who may be interested, please contact us and we will send them a copy of our ‘Sponsorship Opportunities’ document.
